HR Coordinator

COMPANY:

We are setting the industry standard to influence and inspire through our innovative methods. We merge together cannabis culture with cutting-edge technology to deliver the best possible customer and employee experience(s).

The company operates a fully integrated cannabis business with a footprint that covers the entire breadth of the state of California; the world's largest cannabis market. We control our supply chain from cultivation to retail, which enables us to deliver clean and tested cannabis products at unmatched prices.

Our mission is to provide the one-stop-shop cannabis experience by offering exceptional customer experience service and diversified products. We strive to build long-term customer loyalty.

JOB SUMMARY:

The HR Coordinator – Data Entry role will perform a variety of clerical tasks in support of the human resource function.

DUTIES/RESPONSIBILITIES:

• Collect all new hire’s complete employee files, including remote locations
• Ensure employees complete and sign necessary documents in the onboarding platform; this may take several follow ups
• Ensure all employee documents/files have been collected, based on the HR/Recruiting’s internal communication
• Complete E-Verify process
• Ensure E-Verify DHS Tentative No confirmation are followed up with employee and complete further action steps; if unable to verify employment, notify your supervisor to gather next steps
• Ensure all data entry aligns with employee’s information, including employees designated entity information
• Gather complete employee file and hand to payroll to complete the final “QC”
• Act as a liaison with the employee managers and provide them with EEID’s within 24-48hrs after date of hire
• File I9 documents into designated binder
• Remove terminated I9 documents from “Active” I9 binder into “Term” I9 binder
• Compile employee folder and file into the correct filing cabinet
• Conduct monthly termination I9 Audits
• Maintain compliance with all company policies and procedures
• Be a team player and ensure all tasks are completed accurately and in timely manner
• Maintain and develop logs as needed
• Maintain compliance with all company policies and procedures
• Be a team player and ensure all tasks are completed accurately and in timely manner
• Maintain and develop logs as needed
• Create SOPs for your specific per your job duties

REQUIRED SKILLS/ABILITIES:

• Performs work under direct supervision
• Handles basic issues and problems
• Refers more complex issues to higher-level staff
• Possesses beginning to working knowledge of subject matter
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite (especially Excel), as well as other accounting software programs
• Ability to operate related office equipment, such as computers, 10-key calculators, and copiers
• Ability to work independently and in a fast-paced environment
• Flexibility to work under time constraints and meet deadlines

EDUCATION AND EXPERIENCE:

• Associate degree or equivalent work experience; required
• 1-2 years of related experience in a highly regulated industry
• Experience in Travel arrangements, Calendaring, Excel, Data Entry, and/or Administrative Assistant Background; required
• State Law requires that applicants be 21 years old and over
• Experience in a legal cannabis market is highly; preferred

PHYSICAL REQUIREMENTS

The physical demands described here represent those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 20 pounds at times

Must be able to access and navigate each department at the organization’s facilities

Be able to stand and sit for prolonged periods of time. Ability to occasionally bend, kneel, squat, and twist

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all

terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.