Office Specialist

Office Specialist

ABOUT FIU

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking a Office Specialist to join our team of professionals

Duties Include:

• Assists in granting Herbert Wertheim College of Medicine (HWCOM) and Masters in Physician Assistant Studies faculty, staff and student access to rall HWCOM designated spaces.
• Defines Area Sets and Time Zones in the Schlage Access Control System. Adds/deletes/modifies individual student cardholder accessrights as requested by Departments
• Assist the leadership team with all internal and external space and building card and key access requests by faculty, staff and/or students to all HWCOM assigned facilities.
• Programs and schedules HWCOM and MPAS faculty, staff, and student access to building entrances. Works closely with Central Facilities in coordinating access request.
• Liaises with the Office of Medical Education and the leadership team in scheduling openings and closings of designated rooms for special events as requested by Herbert Wertheim College of Medicine (HWCOM) Departments.
• Maintains organized record copies of all signed and executed Access Request Forms for Faculty, Staff and Students, which are subject to audit review and updates space plans database
• Updates and reconciles department's files documenting HWCOM spaces, departmental designations and staff space assignments.
• Prepares comprehensive database reports and/or access inquiries on HWCOM and MPAS student access history reports.
• Troubleshoots HWCOM and MPAS student card access problems with individual students and FMD Key Bank.
• Assists the Manager of Administrative Services with Office of Student Affairs, University Registrar, and FMD Key Bank definition of incoming classes HWCOM and MPAS student Panther ID's and Class-Year Group Definitions in the in the Schlage Access Control System.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

TO APPLY

To apply, please visit us on-line at https://hr.fiu.edu/careers/, click on “Prospective Employees” or “Current Employees” and search for job opening ID 531998

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law