Office Coordinator

Office Coordinator

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

POSITION DESCRIPTION

The Herbert Wertheim College of Medicine is currently seeking an Office Coordinator to join our team of professionals.

Duties Include:

• Coordinates the daily operations of the Herbert Wertheim College of Medicine (HWCOM) Dean's Office by greeting visitors, field incoming calls, serving as a central point of contact to callers, visitors, and staff as well as interacting as a liaison between departments.
• Provides administrative support for a wide variety of material needed for conferences, meetings, correspondence, appointments, and telephone calls for the Special Assistant, Chief Admin Officer, and Dean of HWCOM as a back up to the Special Assistant.
• Handles procurement of office supplies, maintains inventory records, schedules conference rooms, updates various logs for the Dean's office and ensures timely completion of related tasks. Manages catering orders for meetings and events and provides necessary documentation for budget purposes.
• Manages internal and external correspondence as well as intercampus deliveries. Maintains records pertinent to the Dean's office such as employee contact information for all HWCOM employees and signature items.
• Supports the Special Assistant in coordinating Travel Authorizations, Expense Reports, and Non-Travel Expense Reimbursements for the Dean.Collects necessary documentation for monthly financial reconciliation.
• Assists the Special Assistant in screening calls to the Dean, reviewing incoming and outgoing correspondence, and uses independent judgement to prioritize items that require immediate assistance. Provides backup coverage for the Deans calendar, as needed.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Handles confidential information and ensures policies and procedures are being followed.

MINIMUM QUALIFICATIONS

• High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening ID 531980.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.